21st Century Community Learning Centers


Improving the outcomes of students in Oregon's 21st CCLC programs

Topic Areas > Program Delivery

Providing high quality programs for students and families is a complex endeavor. Many of the activities, interactions, and student support offered during program hours are actually the product of many hours of planning, scheduling, and aligning curriculum with what happens during the school day. Collecting data on programs and providing quality professional development to staff are also key responsibilities for program administrators to address. Ultimately, program evaluation will also lead to improved outcomes for students when the results are implemented in the delivery of program services.

Program Delivery and 21st Century Community Learning Centers

Scheduling, planning, data collection, professional development, and aligning with the regular school day are all elements of program delivery. There are several resources available to help support each important aspect of delivering quality programming.

Helping Youth Succeed Through Out-of-School Time Programs

Brand, B., & Pearson, S. (2006). Helping Youth Succeed Through Out-Of-School-Time Programs| The American Youth Policy Forum (AYPF), a nonprofit, nonpartisan professional development organization, provides learning opportunities for policy leaders, practitioners and researchers working on youth and education issues.

Beyond the Bell

Beyond the bell: A toolkit for creating effective afterschool and expanded learning programs. All Oregon 21st CCLC programs have received a copy of this resource and a flashdrive of tools.

Topics include:

Chapter 1: Management
Chapter 2: Program Design
Chapter 3: Partnerships and Collaboration
Chapter 4: Program Delivery
Chapter 5: Evaluation
Chapter 6: Program Improvement

21st CCLC Nuts and Bolts Sept. 2016
Start with SMART: Writing Effective Goals for Reports and Plans
State of Oregon

PowerPoint from a webinar held on June 8th which covered strategies to enhance program goals and strengthen continuous quality improvement by using the SMART goal process.

 The webinar included universal SMART goal guidance and specific examples: transforming ineffective goals into effective ones using the SMART process.


Download PowerPoint.
Aligning with the School Day resources

Tools and resources to help you to plan, implement, train staff, assess and reflect on your partnership with the school from You for Youth. Resources are arranged into categories including:

  • Learn
  • Assess and Reflect
  • Plan and Implement
  • Train
A Resource Guide for Planning and Operating Afterschool Programs

A Resource Guide from the Southwest Educational Development Laboratory (SEDL) for Planning and Operating Afterschool Programs provides a description of resources to support 21st Century Community Learning Center afterschool programs.

ABC...123 Starting Your Afterschool Program

This toolkit was created by the Utah Department of Workforce Services in collaboration with the Utah State University Extension 4-H. It is a useful resource for afterschool providers who are located in rural areas.

Strengthening Partnerships

Resources and tools to aid in identifying, developing and maintaining partnerships from You for Youth.
Resources are arranged into categories:

  • Learn
  • Assess and Reflect
  • Plan and Implement
  • Train
21st CCLC Nuts and Bolts with Pete Ready
State of Oregon

Pete Ready delivered Continuous Quality Improvement Process updates for Oregon 21st CCLC and Nuts & Bolts news directly related to Years 4 and 5 program plans and budgets.

View recorded webinar.

View PowerPoint of presentation.



21st CCLC Orientation Modules

Two modules developed for beginning staff and volunteers to provide an orientation to the 21st CCLC program.

Module 1: The Basics, provides support for new staff and volunteers in 21st CCLC programs. topics include:
  • CCLC history
  • Core components of all CCLC programs
  • Grant requirements


Module 2: Staff & Volunteer Guidance
This module covers:

  • Roles and responsibilities
  • Ongoing staff duties and responsibilities
  • Expectations to develop professionally
Transition to High School Toolkit

Learn about research-based strategies that help students and parents tackle the transition from middle to high school and the associated social and academic challenges. Includes best practices from Oregon GEAR UP schools.

Download the accompanying print-and-use resources: College Admission Requirements; Event Evaluation; Freshman Transition Camp; Summer Bridge Program


The Transition to High School Toolkit

Learn about research-based strategies that help students and parents tackle the transition from middle to high school and the associated social and academic challenges. Includes best practices from Oregon GEAR UP schools.



Oregon Agriculture in the Classroom Foundation
Oregon AITC logo - barn

The Oregon AITC Foundation provides free curriculum, resources and training to K-12 teachers. The program promotes using agriculture to teach science, math, history and nutrition across existing curriculum.


Program Delivery Outline


Program delivery includes...

The After-School Program Handbook for School Site Leaders

The handbook identifies specific action steps in creating a robust alignment between students’ in-school and after-school learning.  It includes a full range of suggestions for connecting

curriculum and instruction, for preparing school site and after-school staff towork together, and for drawing upon after-school learning resources to expand upon and strengthen in-school learning opportunities and to connect with families.

Literacy Tools and Resouces

Tools and resources to help you to plan, implement, train staff, assess and reflect on literacy from You for Youth. Resources are arranged into categories including:

  • Learn
  • Assess and Reflect
  • Plan and Implement
  • Train
Digital Tools from PBS Learning Media

Short video tutorials will help you learn the basics of using free online tools for teaching and learning. The tools can be incorporated into the classroom to convey information visually, make persuasive arguments and allow for a variety of collaborative opportunities.

Making Out-of-School-Time Matter

Programs that offer out-of-school (OST) and out-of-home services to children and youth can be found in every state and locale and run the gamut from school-age care services supporting working parents to programs specifically structured to prevent problematic behaviors such as drug use or teen pregnancy to academically oriented programs designed to improve test scores to those directed at supporting specific hobbies and interests. 

Embracing the Use of Data for Continuous Program Improvement

Continuous improvement processes can strengthen family engagement strategies and outline the mindset and key practices that organizations need to adopt in order to use data to understand and improve upon their work.

Looking at the Data: Afterschool Programs Using Data to Better Serve Students

The Afterschool Alliance, in partnership with MetLife Foundation is proud to present the last of four issue briefs in our sixth series examining critical issues facing middle school youth and the vital role afterschool programs play in addressing these issues. This brief addresses what afterschool programs gain through data collection and evaluation, how to evaluate a program effectively and how to use to data collected for program improvement.


Selecting the Right Evaluator for your 21st CCLC Program

State of Oregon

Evaluation is essential and is a federal requirement for every Title IV-B funded program. This webinar, presented by ODE, will support Oregon Project Directors and Coordinators in identifying, interviewing and selecting the most qualified local level evaluator and provides an outline of action steps for your program evaluation and a newly required four page Program Description Report.

Selecting your Evaluator webinar:  PowerPoint
Selecting The Right Evaluator For Your 21st CCLC Program: PDF


Inclusive Child Care Program
The Inclusive Child Care Program is a program of the Oregon Council on Developmental Disabilities that offers consultation and training. Check out the Oregon standardized curricula: Opening Doors to Inclusive After School Programs.
IEP at a Glance

Two downloadable resources for programs which have students on IEPs. The forms are an effective and efficient way of keeping staff informed and meeting student needs.
KIT Online Learning Center (OLC)

Kids Included Together (KIT) specializes in providing best practices training for community–based organizations committed to including children with and without disabilities into their recreational, child development and youth development programs.


Inclusion in 21st CCLC Environments: Putting Laws into Practice

Inclusion in 21st CCLC Environments: Putting Laws Into Practice - Webinar from the U.S.  Department of Education 21st Community Learning Center.

Lessons from the Field: Serving All Students, Including Students with Disabilities

Inclusion in 21stCCLC: Existing Inclusion Resources from the Office  of Elementary and Secondary Education21st Century Community Learning Center.


Making Afterschool Programs Better
Resources from the National Center for Research on Evaluation, Standards, and Student Testing (CRESST.

Inclusion in 21st CCLC

Resources for 21st CCLC programs to serve students in inclusive settings. Links include resources from KIT, the Department of Education and other partners.


Trauma Informed Care
Behind Happy Faces

Human Power Project

Behind Happy Faces is a mental health curriculum developed through the Human Power Project that uses cutting edge educational videos and lesson plans to enhance the emotional development of young people. The goal of the curriculum is to give students the tools they need to address mental health effectively, by providing a more complete education of mental health, understanding of brain development, teaching participants about coping mechanisms, and showing the important steps to help a friend in crisis.



Title IV-B Disclaimer of Endorsement

The presentations and documents funded by Title IV-B 21st Century Community Learning Centers (CCLC) included in Oregon Department of Education (ODE) conferences, and/or posted on ODE web sites may include links to information and resources created by other public and private organizations. These resources, materials and links are provided for the user's convenience and to benefit program quality in Title IV-B. ODE does not control or guarantee the accuracy, relevance, timeliness, or completeness of this non-ODE information. The inclusion of these links is not intended to reflect their importance, nor is it intended to endorse views expressed, or products or services offered, on non-ODE sites.

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